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What is the GDPR?

GDPR is a new set of regulations that replace the existing Data Protection Act. The regulations come into force on the 25 May 2018 and they place a greater responsibility on all organisations, including Hawthorn Housing Co-operative, to ensure your personal data is secure, accurate and up-to date.



Everyone will now have much greater access to the personal data that an organisation holds on them and will legally be allowed to view the data by making a Subject Access Request.   Incorrect or incomplete data can also be rectified upon request. There is also a right to demand that your data is deleted if it's no longer necessary to the purpose for which it was collected. This is known as the "right to erasure".


Organisations must ensure they provide a lawful basis for processing all types of personal data that they have not sought specific consent to use.  The GDPR requires that controllers and processors must be transparent about how they collect data, what they do with it, and how they process it, and must be clear in explaining these things to you.

Hawthorn Housing Co-operative provides a Fair Processing Notice outlining the following details of how we manage the data we collect:

  • What information we collect

  • Why we collect it

  • Who we share it with and why

  • How we store it


Copies of our Fair Processing Notice can be found via the link here. Alternatively, copies are available at our office and we can also send you a copy by email or post if you ask us to.


GDPR will enforce stricter rules upon organisations to ensure that they are taking all reasonable measures to guard against data theft, loss, or other breach.  And if there is a breach of your data we must let you, and the Information Commissioner's Office know at the earliest opportunity.

Further Information

You can visit the Information Commissioners Office (ICO) website for further information at


The Freedom of Information (Scotland) Act 2002 (FOISA) requires that all housing associations/cooperatives in Scotland must produce and maintain a publication scheme.


The Freedom of Information (Scotland) Act 2002 gives everyone a right of access to information held by Scottish public authorities.


Guidance for submitting a request for information.


GDPR is a new set of regulations that replace the existing Data Protection Act.


Check here for a list of all of our recent FOI requests


Check here for all of the recent returns submitted to the Scottish Housing Regulator


Check here for the latest minutes from our Management Committee meetings.


Please find the declaration of interests register for staff and committee members for 2022/23 below.

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